Heyliaa

100+ clinics now run their front desk on Heyliaa

AI Front Desk for Clinics

Never miss a call, a
booking, or a fax again.

Heyliaa answers every call, books every patient, verifies insurance, and clears the fax pile — a tireless front desk that runs 24/7 and plugs into the tools you already use.

MD RN CM DO
★★★★★
4.9/5 from 100+ clinicians & clinic managers
New Clinics · Only 8 Spots left this month

Your front desk, free for 3 months

3 months free

On any annual plan — so you can prove the ROI before you pay a cent for it.

  • White-glove setup, live in as little as 5 minutes
  • Start with one agent, expand when you're ready
  • Dedicated success manager, not a ticket queue
  • HIPAA & PHIPA compliant · BAA available
Book to claim 3 months free

Takes 30 minutes · No credit card to book

100+

Clinics across North America

300+

EMR / EHR / CRM integrations

24/7

Call coverage, every day

30 min

Set up time

How Does It Work?

Seeing is believing.

Watch Heyliaa answer a real patient call, verify insurance, and book the visit into your EMR — hands-free. In a 30-minute live demo we'll run it on your workflow so you can hear exactly what your patients will hear.

LIVE 30-min demo

See Heyliaa handle a live patient call

Social Proof

4.9

★★★★★

Based on 150+ verified reviews from physicians & clinic managers in the US & Canada

Loved by the front desk and the back office.

Clinicians tell us the same three things again and again: they build what we need, they set it up for us, and they actually answer.

Custom apps
★★★★★

“We had a referral workflow no vendor could handle. Heyliaa built a custom agent around it in under two weeks. That kind of agility is unheard of in healthcare software.”

AR

Dr. Aaron Reyes, DO

Family Medicine · Austin, TX

White-glove
★★★★★

“I expected a painful IT project. Instead their team configured everything to our EMR and scripts. We were live in 12 days and my staff barely lifted a finger.”

JM

Jessica Morin

Clinic Manager · Ottawa, ON

Customer service
★★★★★

“What sold me is that they answer. Every other vendor sends you to a ticket queue. My success manager knows our clinic by name and responds same day, every time.”

SP

Dr. Sunita Patel, MD

Pediatrics · San Jose, CA

★★★★★

“We stopped sending patients to voicemail overnight. Heyliaa books them while we sleep — our schedule is full by the time we walk in.”

NW

Dr. Nathan Wong, MD

Urology · Med Portal Clinic

Custom apps
★★★★★

“Our aesthetics clinic needed a bespoke intake and deposit flow. They shipped a custom app tailored to us and kept iterating until it was perfect. Genuine partners.”

DC

Danielle Cormier

Practice Owner · Calgary, AB

★★★★★

“The fax pile used to be a part-time job. Now it routes itself into the right chart. My team got hours back every single day.”

SK

Dr. Sohail Khattak, MD

Pediatrics · Kids Clinic

White-glove
★★★★★

“Onboarding was the smoothest of any software we've adopted. They handled the EMR integration end to end and trained our staff on-site. Zero disruption.”

MB

Dr. Michael Brennan, MD

Internal Medicine · Chicago, IL

★★★★★

“Insurance is verified before patients walk in. Our denials dropped and the front desk isn't drowning anymore.”

RB

Ranjini Bhattacharya

Clinic Manager · Integrate Health

Customer service
★★★★★

“When we asked for a change, it was done by the next morning. I've never worked with a healthcare vendor this responsive. It feels like they're part of our team.”

LT

Dr. Linda Tremblay, MD

Dermatology · Montréal, QC

Custom apps
★★★★★

“We run three specialties under one roof with three different workflows. Heyliaa adapted an agent to each one. The flexibility is what keeps us with them.”

RG

Dr. Raj Gill, MD

Multi-specialty Group · Vancouver, BC

★★★★★

“Our no-show rate dropped by a quarter in the first month. The reminders and easy rescheduling just work — patients love it too.”

AH

Amanda Hughes

Practice Administrator · Denver, CO

White-glove
★★★★★

“As a solo family doc, I don't have IT staff. They did all of it and check in on me monthly. It's the white-glove service you'd expect from something far more expensive.”

KO

Dr. Kevin O'Brien, MD

Family Practice · Halifax, NS

HOW IT WORKS

One call. Zero work for your team.

Follow a single patient call from ring to resolution — every step handled, your staff sees a finished summary.
STEP 01
The phone rings
A patient calls about a same-day visit. Heyliaa answers on the first ring — 24/7, nights and weekends included.
STEP 02
Heyliaa understands
Verifies the patient, checks insurance eligibility, and reads your providers' schedules to find the right slot.
STEP 03
Heyliaa takes action
Books the visit, writes it to your PMS/EMR, sends digital intake, and confirms with the patient by text.
STEP 04
Your team gets a summary
Not a task to chase — a finished, documented interaction in your inbox. Staff step in only when it matters.

What ROI to Expect?

It pays for itself before month one is over.

Every missed call is a lost patient. Every hour on hold is a booking that walked. Here's the kind of return clinics see when Heyliaa runs the front desk.

20+ hrs

saved per week

Reception time freed from phones, faxing, and reminder calls.

30%

fewer missed calls

After-hours and overflow calls answered instead of hitting voicemail.

25%

drop in no-shows

Automated confirmations and reminders keep the schedule full.

99%

faxes auto-routed

Referrals and labs land in the right chart without a person touching them.

Example: a 3-provider clinic

Illustrative monthly impact — your live demo includes an estimate built on your real call and no-show data.

Recovered after-hours & missed calls (≈40/mo × $180 avg visit)
+ $7,200
No-shows prevented (≈22/mo × $150)
+ $3,300
Reactivated lapsed patients (recall campaigns)
+ $2,500
Reception hours redeployed (~80 hrs/mo)
+ $1,600
Estimated monthly upside
≈ $14,600

Figures are illustrative examples, not guarantees. Actual results depend on your call volume, specialty, and payer mix.

Is This for Me?

Built for clinics that live and die by the front desk.

Heyliaa serves a wide range of outpatient practices across the US and Canada — including:

🩺 Family & Primary Care
👶 Pediatrics
🦷 Dental & Orthodontics
🧠 Mental & Behavioral Health
🩻 Urology & Specialty
🌿 Dermatology & Med Spa
🏃 Physio & Rehab
🚑 Urgent & Walk-in Care
🦴 Chiropractic
🤰 OB/GYN & Women's Health
👁️ Optometry & Vision
🏥 Multi-specialty Groups

✅ Heyliaa is for you if...

  • 📞 Calls go to voicemail during lunch, after hours, or peak rush
  • 📠 The fax pile eats hours of staff time every week
  • 📅 No-shows and empty slots hurt your revenue
  • 💸 Insurance denials pile up from missed verification
  • 🔧 You need a workflow no off-the-shelf tool fits

Maybe not (yet) if...

  • 🏨 You're a large hospital system needing on-prem only
  • 🤝 You want Heyliaa to make clinical judgments — it won't; it routes, humans decide
  • 🚫 You have very low call volume and no admin backlog

Not sure? A 15-minute call will tell you fast.

Why Clinics Choose Heyliaa

The agility of a custom build. The care of a concierge.

Big vendors sell you a rigid platform and a ticket queue. We build around your clinic and pick up the phone.

Custom apps, fast

Have a process no tool fits? We design, build, and support a custom agent shaped around your exact workflow — often in days, not quarters.

White-glove service

We configure Heyliaa for your EMR, scripts, and routing rules for you. You're live in as little as 14 days with zero heavy lifting from your team.

Support that answers

A dedicated success manager who knows your clinic by name. Real humans, real response times — the same service we promise your patients.

Security & Compliance

Built for the most sensitive work in healthcare.

Patient data is handled with the security it deserves — encryption in transit and at rest, with a full audit trail on every interaction.

HIPAA compliant · BAA available
PHIPA compliant (Canada)
Encryption in transit & at rest
ISO 27001 (in progress)
SOC 2 (coming soon)
Integrations

Work where you already work

Heyliaa plugs into your phone system, your EMR/EHR, and your CRM — enhancing what you have. Nothing to rip out, nothing to migrate. Live with 300+ systems and counting.

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CLAIM YOUR OFFER

Get 3 months free. See the ROI before you pay.

Book a 30-minute live demo. We'll run Heyliaa on your workflow, show you the expected ROI for your clinic, and set up your complimentary 3-month annual plan.

Book to claim 3 months free
30 minutes • No credit card • HIPAA & PHIPA compliant